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  • Ep 155: Before You Sign Up for Headway or Alma as a Provider, Listen to This

    Ep 155: Before You Sign Up for Headway or Alma as a Provider, Listen to This
    2026/06/01
    Venture Capital Backed Therapy Platforms vs. Direct Credentialing: What Every Therapist Should KnowThis episode of [The Therapist Mom Podcast] is packed with clear, actionable insights to help you make informed decisions about building your private practice as a therapist mom—without burning out or giving up your autonomy. If you’re feeling overwhelmed by all the options out there (especially when it comes to taking insurance) or you’re wrestling with fear about whether you can really build something sustainable on your own, you’re in the right place.As someone who’s spent over a decade in private practice (while raising kids, navigating military moves, and managing the chaos of mom life), I know firsthand how tempting it is to opt for something that promises to make this all “easier.” Sometimes, though, it’s those small, strategic shifts in ownership and mindset that end up giving us the freedom and time we really crave. So, let’s get honest about the pros and cons—straight, no chaser.If you’ve ever wondered, “Should I use a platform like Alma or Headway to accept insurance instead of credentialing myself?” or you just want the real scoop before you leap, you belong here. This episode is for any therapist who craves clarity, confidence, and control of their practice.What You’ll Learn in This EpisodeThe Real Trade-Offs of Venture Capital Platforms: Get to the heart of how these platforms operate, what they promise, and what you may actually be giving up—including direct payer relationships and income stability.Hidden Risks No One Talks About: Understand the structural risks behind recent changes (like Aetna’s reimbursement rates at Alma) and what it means for your bottom line and negotiating power.How to Confidently Transition to Direct Credentialing: I’ll share honest encouragement, plus my own experiences and resources, so you can see that getting credentialed yourself is absolutely doable—and often, more sustainable.Episode Timestamps00:02: Kicking off with a no-fluff conversation about motherhood, private practice, and why you deserve a business built for real life.00:46: Breaking down what venture capital backed platforms (like Alma, Headway, Grow) really offer—and what’s missing from those glossy promises.07:38: Real-world consequences: The Alma/Aetna rate cut changes and what happens when you don’t own your insurance contracts.14:23: Hidden (and not-so-hidden) costs of using therapy platforms, plus what you risk by handing over control.20:08: Honest perspective: Direct credentialing isn’t just possible—it’s the key to genuine autonomy in your practice.Top Takeaways on Venture Capital Backed Therapy Platforms1. Understanding the Venture Platform ModelLet’s break this down: These platforms act as a “middleman” between you and insurance companies, promising to handle credentialing, billing, and a steady stream of client referrals. The catch? They hold the contract, set the terms, and can change your reimbursement rates—with little to no warning or recourse for you.Think about Alma and Aetna’s recent shift: overnight, therapists lost $30/session for their most common appointment length—without any negotiation or direct communication (09:06). When you don’t own the contract, you don’t own what happens next.2. Prioritizing Ownership and ControlHere’s how you can start implementing this TODAY:Step 1: Start the direct credentialing process now—even if you’re still using a platform as a transitional step.Step 2: Seek out resources: look for billing support, ask colleagues for guidance, and tap into communities or courses dedicated to insurance credentialing for therapists (21:05).Step 3: Remember—once you are credentialed directly, that relationship is yours for as long as you choose. This is what real practice security looks like.3. Pitfalls to Avoid When Choosing Therapy PlatformsWe all make mistakes, but here’s what I want you to avoid:Mistake 1: Believing the only way to accept insurance is through a third-party platform—your story matters, and you absolutely can do this yourself (18:44).Mistake 2: Delaying your credentialing process because it feels intimidating. The longer you wait, the longer you’re dependent—and platforms will not advocate solely for your financial well-being (15:47).Resources Mentioned in This EpisodeBuilt to Run Course — Step-by-step foundation for building a practice that fits your real life.One-on-One Strategy Sessions — Personalized coaching to map your route to practice independence.DM me on Instagram @raisedempower — Let’s connect and talk about where you are in your journey!Join us for Therapist Mom Networking Meetup — a casual space to connect with other therapist moms, share what’s working in your practice, talk through challenges, and build real community. No pressure, no pitching — just support and connection. Register at https://www.raisedtoempower.com/networking💻 This ...
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    30 分
  • Ep 154: What a Successful Private Practice Actually Looks Like

    Ep 154: What a Successful Private Practice Actually Looks Like
    2026/05/25
    Building a Sustainable (and Yes, “Boring”) Private Practice as a Therapist MomThis episode of The Therapist Mom Podcast is a candid, empowering invitation for every therapist mom who’s tired of chasing a wildly ambitious practice that doesn’t fit her life. If you’ve been worn down by comparison, overwhelmed by hustle-culture advice, or questioning whether your practice “should” look bigger, shinier, or more “successful,” you’ll feel seen here.As someone who’s navigated cross-country moves for my husband’s Coast Guard career, rebuilt my practice after maternity leaves, and supported hundreds of therapists in building careers that actually work for their real lives, I know firsthand how vital it is to honor your capacity and redefine what true success looks like.Let’s get honest about what you actually want from your practice, and why a sustainable, even “boring,” business might be your best bet for autonomy, well-being, and genuine satisfaction.What You’ll Learn in This EpisodeWhy Chasing the Instagram-Worthy Practice Isn’t Always Your Path to Joy:Validation for those feelings of comparison and overwhelm, and why pushing for a flashy practice isn’t always the answer.How to Design a Sustainable, Fulfilling “Boring” Practice:Strategies for caseload, scheduling, and boundaries that protect your real life—not just your ambitions.What True Sustainability Looks Like in Private Practice:Clear ways to identify if you’re building for someone else’s metrics, and how to come home to what you actually want.Episode Timestamps00:00: Naming the reality—juggling private practice and motherhood isn’t all flawless Instagram graphics and meteoric growth02:09: The overlooked value (and beauty!) of a “boring” private practice tailored to your life04:27: Why my own private practice journey was shaped by military moves, motherhood, and honoring capacity06:33: Debunking the hustle: sustainable practice is not the same as “settling”08:17: The hidden cost of chasing online “success”—and a reframe about what matters most10:34: The real math of caseload, fees, and how to work within your actual bandwidth12:43: How to stop defaulting to someone else’s calendar and design your own schedule15:26: Two crucial reflection questions for aligning your practice with your own values—not the highlight reelTop Takeaways on Building a Boring (Sustainable!) Private Practice1. The Case for a “Boring” Practice: Why Slow and Sustainable WinsLet’s break this down: It’s so easy to be seduced by the online images of six-figure months, group practice launches, and endless growth. But for many therapist moms—including me—those models were built under very different circumstances, often with significant support systems or resources.What actually matters is building a practice that honors your energy, family obligations, and mental health—even if it isn’t flashy. “Boring” can mean a calendar that works for school pick-ups, a caseload that lets you show up fully and have gas left in the tank for your kids, and boundaries that shield you from burnout. I’ve rebuilt after baby, after moves, and after periods of upheaval—and guess what? A predictable, stable practice is freedom.2. The Math Actually Matters: Caseloads, Fees, and CapacityHere’s how you can start implementing this TODAY:Step 1: Get radically honest about your weekly capacity for clients—most thriving practices for moms exist in the 10–18 clients per week range, not 40.Step 2: Calculate the fee you need to meet your financial goals while keeping your caseload sustainable. This isn’t greedy; it’s good math and healthy boundaries.Step 3 (Pro tip): Don’t be afraid to revisit or raise your fees thoughtfully as your circumstances change, and get honest about what financial stability means for YOUR family.3. Boundaries and Scheduling: Make Your Calendar Work for YouWe all make mistakes, but let’s save you the headache. Here’s what NOT to do when designing your schedule:Mistake 1: Sliding into default evening or weekend appointments because “that’s just what clients want.”Mistake 2: Accepting every new client without regard for your own rhythms, energy, or commitments.Instead, design your calendar intentionally around your real-life obligations—even if it means saying no to some opportunities. Protecting your afternoons, having “light days,” and putting a hard stop on your workday isn’t just allowed—it’s crucial for your health and sustainability.Join us for Therapist Mom Networking Meetup — a casual space to connect with other therapist moms, share what’s working in your practice, talk through challenges, and build real community. No pressure, no pitching — just support and connection. Register at https://www.raisedtoempower.com/networking💻 This episode is sponsored by Jane, the all-in-one practice management software I use and love. Book your FREE Live Demo HERE and ...
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    20 分
  • Ep 153: How to Leave Mental Health Agency Work and Start A Private Practice

    Ep 153: How to Leave Mental Health Agency Work and Start A Private Practice
    2026/05/18
    From Agency to Private Practice: What Nobody Tells You About Making the LeapHow to Leave Agency Work and Build a Private Practice That Actually Fits Your LifeYou've been doing the math in your head between sessions for a while now. If you could just keep the clients you actually want to see, set your own hours, stop asking permission to leave at 3pm... And then you shut it down, because who are you to want something different?This episode is for you.If you're licensed and working in an agency, community mental health setting, group practice, or hospital system and you keep circling the idea of private practice but can't quite get yourself to move — today we are naming what's actually getting in the way. Not the logistics. The stuff underneath the logistics.I've worked with a lot of therapist moms through this transition, and the thing that surprises most of them is how much of what's holding them back isn't about information. They've done the research. They know private practice is possible. What's harder to name is the guilt, the identity shift, and the quiet fear that wanting more somehow makes them less committed to the work they love.We're talking about all of it today. The emotional reality of leaving, how to honestly assess whether you're ready, and then the five practical steps to take first — in order — so you're not trying to build everything at once.This is the episode I wish someone had given me before I made the leap.What You'll Learn in This EpisodeNaming—and Navigating—the Guilt and Loyalty When Leaving Agency Work: Understand why these feelings come up and why they don’t have to hold you back.The Real-World Steps to Start Your Private Practice: Simple, practical actions—from knowing your numbers to setting up essential systems—so you don’t get stuck in overwhelm.The Secret to Actually Feeling “Ready” (It’s Not What You Think): How to recognize that “I’m not ready yet” is often about confidence, not competence, and how to move forward anyway.Episode TimestampsEpisode Timestamps00:02: How motherhood, real life, and private practice collide—and why honest strategy matters more than hustle.00:49: The messy reality: recording from my car and why flexibility matters when juggling work and parenting.02:32: The emotional tug-of-war: loyalty, guilt, and the fears that hold us back from leaving agency or community mental health.07:00: Unpacking guilt: Are you really helping your clients or just serving a broken system?13:15: What “ready” really means for private practice (hint: it’s not about the perfect website).18:06: The actionable 5-step plan to start your private practice with clarity, confidence, and sustainability.25:08: Wrapping it all together: How to reframe your values, set realistic expectations, and take your next right step.Top Takeaways on Making the Leap from Agency to Private Practice1. Understanding and Honoring Your Guilt (Without Letting It Run the Show)Let’s break this down: Feeling guilty about leaving your agency, your clients, or your colleagues is not a flaw—it’s a sign that you care deeply. But the reality is, the system is designed to run on your overwork. Your agency will keep running and your clients will be reassigned if you leave. Staying out of guilt often only serves the institution, not your clients or your well-being. I’ve felt this firsthand, and it’s crucial to name and process these emotions so they don’t quietly sabotage your decision-making.2. Setting Up a Sustainable Transition—Not Just Another Source of BurnoutHere’s how you can start implementing this TODAY:Step 1: Get clear on your niche. Who do you truly love working with? What themes or challenges light you up? Start jotting these down—even while still in agency work.Step 2: Know your numbers. What do you need to earn to support your real life? Calculate your expenses and reverse-engineer how many clients at what pay you’ll need to make it work. Don’t let fear dictate these numbers.Step 3: Set up your foundational systems (like your EHR and payment setup) while you still have stable income. This makes the transition less stressful when you start getting your first private clients.Pro tip: Connect with your network early—colleagues, supervisors, or other professionals who already know your work can be powerful referral sources before you ever pay for a website or run ads.3. What Not To Do When Making This TransitionWe all make mistakes, but let’s save you the headache. Here’s what NOT to do:Mistake 1: Waiting for the “perfect time” or until you feel 100% confident. It rarely comes—all you need is to be ready enough to take the next step.Mistake 2: Overpreparing without action. Don’t spend years tweaking your website, taking every online course, or waiting for every family situation to resolve.Mistake 3: Repeating old patterns of burnout under a new roof. Private practice is not automatically sustainable—be intentional about your...
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    29 分
  • Ep 152: Start Your Therapy Private Practice For Under $160

    Ep 152: Start Your Therapy Private Practice For Under $160
    2026/05/11
    Starting a Private Practice on a Budget: Therapist Mom Podcast StrategiesThis episode of The Therapist Mom Podcast is packed with actionable insights to help you launch your private practice without breaking the bank. If you’ve been feeling overwhelmed by the cost of starting up, struggling to figure out what’s actually essential, or wondering how to build a solid, professional foundation for your private practice (even if you have limited funds and just a few hours a week), you’re in the right place.As someone who started my own practice with more bills than budget, a baby at home, and plenty of self-doubt, I know the pressure to “do it all” can make us freeze. But I also know this: starting small can be smart—and you can do this with less than $160. In this episode, I’ll guide you step-by-step through what to use, what to skip (for now), and how to avoid the most common mistakes that keep new therapist moms stuck.If you’re ready for practical, no-fluff advice, and some needed permission to begin imperfectly, this one’s for you.What You’ll Learn in This EpisodeLow-Cost Essentials for Launching: Discover what you truly need to get your practice up and running legally and professionally without overspending.Smart Systems for Ease and Growth: Explore strategies for EHR, email, and finance management so you can work efficiently (and look polished!) from day one.Avoiding Common Startup Pitfalls: Learn what to skip, how to avoid unnecessary expenses, and where to spend strategically for the biggest impact.Episode Timestamps00:02: Naming the realities of starting a private practice as a mom and how this show offers practical strategy over hustle culture.01:28: Addressing the financial fear: how to start a private practice on a limited budget—including when you haven’t made a dollar yet.02:34: Concrete example: You can launch your practice for under $160, and here’s the mindset (and real-life story) to support that.05:15: The must-haves: Legal and ethical essentials (EHR, workspace, domain, phone, accounting) and what each will cost.09:19: Why professionalism matters more than perfection—prioritizing credibility without unnecessary expenses.16:34: The truth about business cards and “what’s nice to have” versus what’s actually important.18:44: Optional upgrades (like a simple website) if your budget allows, and how to prep for future growth.20:38: The value of support and guidance—whether that’s a course, coaching, or simply letting yourself begin imperfectly.Top Takeaways on Starting a Private Practice on a BudgetLean, Legal, and Professional FoundationsLet’s break this down: You don’t need to spend thousands to start a credible private practice. Focus on what makes your practice legal (EHR, accounting), builds trust (a professional email/domain), and keeps your boundaries intact (business phone). When I started out, I had to be scrappy, but starting lean meant every dollar went further and my foundation was solid enough to grow with me.Step-By-Step Start-Up—What to Actually BuyHere’s how you can start implementing this TODAY:Step 1: Invest in an affordable EHR like Jane (as low as $54/month) to handle scheduling, documentation, payments, and look professional from the start.Step 2: Set up Google Workspace for a polished email address ($6/month) and snag your domain (around $12–$20/year), even if you aren’t ready for a full website yet.Step 3: Pro tip—Save on overhead by starting telehealth-only, and use a HIPAA-compliant phone (like iPlum, about $5/month) to separate work and home life.Avoid Perfection Paralysis and Costly MistakesWe all make mistakes, but let’s save you the headache. Here’s what NOT to do:Mistake 1: Waiting for the “perfect” website or all the bells and whistles before starting—start practical, not perfect.Mistake 2: Mixing personal and business finances or giving out your personal phone number—protect your boundaries and credibility from day one.If you’re a therapist mom who’s ready to get moving on your private practice (even amid the chaos), I hope this episode gives you the clarity—and courage—to start making it real, one smart step at a time.Join us for Therapist Mom Networking Meetup — a casual space to connect with other therapist moms, share what’s working in your practice, talk through challenges, and build real community. No pressure, no pitching — just support and connection. Register at https://www.raisedtoempower.com/networking💻 This episode is sponsored by Jane, the all-in-one practice management software I use and love. Book your FREE Live Demo HERE and when you're ready to sign up use code ASHLEY1MO for a 1 month grace period⭐️ Follow on Instagram @Raisedtoempower⭐️ Grab your FREE networking guide for therapists HERE⭐️ Learn more about how I can help support you and your practice, and ways we can work together at www.raisedtoempower.comYou don’t have to figure this out alone. ...
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    23 分
  • Ep 151: How to Run Your First Therapy Session With Clients In Private Practice

    Ep 151: How to Run Your First Therapy Session With Clients In Private Practice
    2026/05/04
    How to Nail Your First Therapy Session (Without Burnout or Perfectionism)This episode of The Therapist Mom Podcast is packed with actionable insights to help you create a first therapy session structure that supports both your clinical goals and your sanity. If you’ve ever felt unsure about what to cover in those first meetings—especially if you’re shifting from agency work or just starting your private practice—you’re in exactly the right place.As someone who took the leap into private practice back in 2015, I know firsthand how overwhelming that first client session can feel. I remember texting my only friend in private practice before every initial appointment, sweating over what to say and wondering, “Is this how it’s supposed to go?” The truth is, it doesn’t have to be perfect—and it’s okay if you’re still finding your rhythm. This episode is about making that process gentler, more authentic, and a whole lot less stressful for you and your clients.Whether you’re a newly-minted private practice owner or you’re rethinking how you want to show up as a clinician, this conversation will help you develop a workable, confidence-boosting framework—without the pressure to “do it all” or get 100% right on day one.What You’ll Learn in This EpisodeWhy the First Session Matters (More Than the Forms): Discover how the initial meeting sets the tone for everything that follows, and why it’s about connection, not just paperwork.How to Craft a Structure That Supports You AND Your Client: Practical steps for balancing admin, clinical, and relational tasks—without it feeling robotic or overwhelming.Common First Session Mistakes and How to Avoid Them: Save yourself hours of second-guessing by learning what you can let go of—and why being human is your superpower.Episode Timestamps00:02: The real (and sometimes rocky) experience of transitioning into private practice and that “am I missing something?” feeling01:32: Why the first therapy session often feels overwhelming, and why it doesn’t have to be perfect05:13: Three essential goals for your first session—beyond just gathering information07:06: How to create safety, review consents, and handle admin without losing the connection13:13: Giving yourself permission to take your time and why two (or even three) sessions is perfectly normal18:50: What to do when sessions go off-script, and how to gently redirect without shutting your client down20:26: The most common mistakes new private practice owners make—and how to sidestep them22:38: Why overthinking is normal, what to prioritize instead, and how experience builds confidenceTop Takeaways on First Session Structure in Private Practice1. The First Session Is About Relationship, Not Just IntakeLet’s break this down: Your very first meeting with a new client isn’t just about checking boxes on an intake form. It’s about setting the stage for a safe, supportive, and collaborative space. I always remind myself that the forms are important, but the real work is in how we hold the session—from talking through client rights to revisiting boundaries and expectations in a gentle, conversational way.Relatable story: When I started, I used to panic about missing some tiny detail. Over time, I learned that giving myself (and my client) permission to slow down actually builds more trust. It’s so human to want to “get it right”—but, honestly, your warmth and presence are the biggest assets you bring to that first session.2. Build a Structure That’s Flexible and RealisticHere’s how you can start implementing this TODAY:Step 1: Create a checklist of non-negotiables you need to cover: admin updates, consents, cancellation policies, limits of confidentiality.Step 2: Use a detailed intake questionnaire completed ahead of time so you can focus on connection in session.Step 3: Have your own “cheat sheet” for redirecting the conversation—practice a couple of phrases like, “That feels important, and I want to make sure we leave space for these other topics, too. Can we circle back next time?”I promise, this structure isn’t about rigidity—it’s about giving you (and your client) a roadmap instead of letting session one feel like a free-for-all.3. Don’t Fall for the “One Session Does It All” TrapWe all make mistakes, but let’s save you the headache. Here’s what NOT to do when applying this strategy:Mistake 1: Rushing to complete the entire intake just to satisfy a documentation checklist—this often sacrifices genuine rapport.Mistake 2: Skipping over the informed consent, privacy, and rights review because it feels awkward or repetitive. Clients crave clarity and autonomy—don’t shortchange them.Mistake 3: Forgetting to review and highlight questionnaires before session. Your preparation will help you spot important details and keep things on track—even when the conversation veers off script.Join us for Therapist Mom Networking Meetup — a ...
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    25 分
  • Ep 150: Why Private Practice Feels So Isolating for Therapist Moms

    Ep 150: Why Private Practice Feels So Isolating for Therapist Moms
    2026/04/27
    Building Private Practice Community as a Therapist MomThis episode of The Therapist Mom Podcast is packed with honest, practical insights to help you grow your private practice while navigating the real-life challenges of motherhood. If you’ve ever felt alone trying to juggle client work, family responsibilities, and the demands of running a business—or if you’ve wondered how to find community and support, this episode is exactly what you need.As someone who’s lived the therapist mom experience firsthand—pivoting schedules on a dime when school closures pop up, and running my practice in the quiet moments between the needs of my family—I know how isolating this journey can feel. This episode is all about naming those challenges and sharing the strategies I’ve found essential for building real community, finding clarity, and giving ourselves permission to do things differently.Whether you’re a private practice therapist, a mom, or both, this conversation is designed to validate your experience and help you uncover the supportive connections you actually need. Let’s dive in—with a little story about school snow days that I know you’ll relate to!What You’ll Learn in This EpisodeThe Unspoken Isolation of Private Practice as a Mom: Why most business advice feels out of touch for therapist moms, and why you’re not doing anything wrong if your reality doesn’t fit the “standard” mold.How to Build Genuine Community (And Why You Need It): Ways to connect with like-minded therapist moms, normalize your experience, and access the peer-based support that makes everything feel a little lighter.Letting Go of Unhelpful Expectations: How honoring your real life—in all its unpredictable messiness—creates space for clarity, confidence, and the kind of growth that actually feels sustainable.Episode Timestamps00:02: Introduction—why therapy moms building private practice need a new kind of conversation.01:31: Naming the real challenges: Unpredictable schedules, isolation, and how typical advice misses the mark.04:58: How community shifts the journey by normalizing your reality and providing actionable support.09:12: Creating therapist mom-specific spaces—why generic business groups and therapist communities aren’t enough.11:19: Why I created The Therapist Mom Hangout: details, sign up, and what you’ll get from joining.Top Takeaways on Community for Therapist Moms in Private PracticeYou’re Not Alone—And You’re Not Doing It WrongLet’s break this down: So much private practice advice assumes predictable work hours and endless focus—two things most moms simply don’t have. When your life is built on pivots and inconsistencies, feeling like "you’re behind" is common—but it isn’t the truth. The reality is, we’re building businesses inside a context that most business advice isn’t designed for. That’s normal. And you don’t have to do it alone. I’ve lost count of the times when a school closure or sick day upended my plans—and those moments are universal in this community.Community of Peers Is the Antidote to OverwhelmHere’s how you can start surrounding yourself with supportive therapist moms:Step 1: Seek out (or create) spaces that value honesty and promotion-free conversation. Spaces where you can say, “childcare fell through” and everyone just gets it.Step 2: Let yourself share what’s real—fears about consistency, questions about client scheduling, or the overwhelm of growing at your own pace. You'll discover actionable advice and, more importantly, empathy.Step 3: Use community as a place for reflection and clarity—asking, “has anyone else been here?” is often enough to break the spiral of doubt and move toward confident decisions.What Doesn’t Work—and What To AvoidWe all make mistakes, but let’s save you the headache. Here’s what NOT to do when building your private practice as a mom:Mistake 1: Joining spaces where you have to explain or justify your life and choices.Mistake 2: Forcing yourself to fit into someone else’s timeline or definition of “success.”Mistake 3: Believing your struggles are a personal failing, rather than a sign that you’re building in a context that needs unique solutions.Resources Mentioned in This EpisodeThe Therapist Mom Hangout — Free community event for therapist moms to connect and support one another.Join us for Therapist Mom Networking Meetup — a casual space to connect with other therapist moms, share what’s working in your practice, talk through challenges, and build real community. No pressure, no pitching — just support and connection. Register at https://www.raisedtoempower.com/networking💻 This episode is sponsored by Jane, the all-in-one practice management software I use and love. Book your FREE Live Demo HERE and when you're ready to sign up use code ASHLEY1MO for a 1 month grace period⭐️ Follow on Instagram @Raisedtoempower⭐️ Grab your FREE networking guide for ...
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    15 分
  • Ep 149: Preparing Your Private Practice for Summer as a Mom Therapist

    Ep 149: Preparing Your Private Practice for Summer as a Mom Therapist
    2026/04/20
    Preparing Your Private Practice for Summer: Therapist Mom StrategiesThis episode of The Therapist Mom Podcast is packed with practical insights to help you navigate the chaotic months where parenthood, private practice, and summer collide. If you’ve been wrestling with the guilt of wanting both quality time with your kids and a thriving private practice—or have anxiously wondered how to keep your business afloat when summer schedules hit—this episode is for you.As someone who’s not only running a private practice but also juggling mom life, military spouse duties, and a neurodiverse household, I know that small, intentional shifts in how you plan for summer can lead to so much more ease—and a lot less overwhelm. Trust me, if you’ve ever felt pulled in a dozen directions once June arrives (or if “summer camp sign-ups” already give you stress dreams clear back in January), you’re in the right place. I’ll walk you through strategies that honor your needs as both a parent and a professional—without buying into hustle culture or burnout.Let’s get honest and practical about what it really takes to shape a summer that serves your kids, your business, and YOU.What You’ll Learn in This Episode1. Options for Structuring Your Summer Practice:Learn why it’s okay to tweak your schedule—or keep it the same—and how to assess what actually serves your life and your mental health.2. How to Set Client Expectations (and Your Own):Discover conversation starters and strategies to help your clients plan for summer, minimize late cancellations, and support their progress even when routines shift.3. Building Resilience and Reducing Summer Stress:Find out how the right prep (and a dose of self-compassion) can help you weather slower weeks and come out the other side ready for a strong fall.Episode Timestamps00:02: Naming the reality: why summer planning starts for moms months in advance01:26: The tension between wanting to be present with your kids and needing (or wanting) to keep working04:41: Three different ways to approach your summer clinic schedule07:40: Why and how to start summer schedule conversations with clients early10:27: Setting (or updating) scheduling and rescheduling policies for the summer months12:17: Making your own time off non-negotiable—and how to budget for it15:05: Normalizing the summer slump in practice and creating financial buffers16:19: Summer streamlining: using systems to take stress off your plate17:57: How staying visible and networking now sets you up for a strong fallTop Takeaways on Preparing Your Private Practice for SummerIntentional Schedule Design Honors Your NeedsLet’s break this down: There’s no single “right” way to approach summer as a private practice clinician and parent. Some years you’ll need consistency; others, more flexibility or even significant time off. Reflect on what your family and your financial picture require. For me, I know I’m healthier—and my kids are too—when we have structure, but that doesn’t mean I need to mimic the school-year grind. Adapt as needed, release the mom guilt, and give yourself permission to do summer YOUR way.Start Conversations Early (and Normalize Change)Here’s how you can start implementing this TODAY:Step 1: Proactively bring up “summer plans” with your clients—even if it’s only April.Step 2: Map out your non-negotiable time off and communicate these dates as early as possible. Use simple, validating language: “I know schedules shift a lot over summer, so let’s talk about what might need to change for you.”Step 3: Pro tip—look for patterns across your caseload (like lots of folks out the week of July 4th) and consider aligning your own break with peak client absences.Don’t Panic When Summer Slows Down—Prepare InsteadWe all make mistakes, but let’s save you the headache. Here’s what NOT to do when applying this:Mistake 1: Waiting until the last week of school to address summer scheduling or policies with clientsMistake 2: Taking on extra sessions before or after your time off to “make up” for everything (unless this truly serves your wellbeing and your budget)Mistake 3: Letting a slower July trigger anxiety about the health of your practice—seasonal dips are normal!Join us for Therapist Mom Networking Meetup — a casual space to connect with other therapist moms, share what’s working in your practice, talk through challenges, and build real community. No pressure, no pitching — just support and connection. Register at https://www.raisedtoempower.com/networking💻 This episode is sponsored by Jane, the all-in-one practice management software I use and love. Book your FREE Live Demo HERE and when you're ready to sign up use code ASHLEY1MO for a 1 month grace period⭐️ Follow on Instagram @Raisedtoempower⭐️ Grab your FREE networking guide for therapists HERE⭐️ Learn more about how I can help support you and your practice, and ways we can work ...
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    22 分
  • Ep 148: Bookkeeping for Therapists: Simple Systems to Organize Your Private Practice Finances

    Ep 148: Bookkeeping for Therapists: Simple Systems to Organize Your Private Practice Finances
    2026/04/13
    Simplifying Private Practice Bookkeeping for TherapistsThis episode of The Therapist Mom Podcast is packed with practical insights to help you finally feel competent—and even a little empowered—when it comes to your private practice bookkeeping. If you’ve ever felt overwhelmed by untangling finances, stressed about mixing business and personal expenses, or nervous about setting up your accounting system (instead of avoiding it), you’re in the right place.As a therapist and a mom, I know just how tempting it is to put off the money side of private practice because it feels confusing, intimidating, or just plain dull. But here’s the good news: those little, strategic shifts—like creating a simple bookkeeping routine, understanding what to outsource, and learning to own your numbers—are what move the needle toward real peace of mind. In this episode, I’m joined by a down-to-earth bookkeeper, and we get honest about the messy parts, the shame spirals, and how you really can make this work for you, even if you’re starting from scratch, in a mess, or somewhere in between.So whether you’re a solo therapist just dipping your toe into private practice, or you’ve been at it for a while but secretly wish you knew what the heck you were doing with your books, take a breath. You’re not alone—and you’re in exactly the right place.What You’ll Learn in This Episode1. How To Set Up Your Private Practice Finances – and Why It Matters:We’re breaking down the foundational steps, from separating business and personal expenses to picking the right systems for your phase of practice.2. Fixing a "Commingled Mess":Real talk about what to do if you’ve already made mistakes (spoiler: you’re in good company) and step-by-step strategies to help you clean things up without spiraling into shame.3. When and How to Outsource Bookkeeping – Without Letting Go of Control:Guidance on finding the right support, understanding what to keep your eyes on (even if you hire things out), and how to keep yourself safe and empowered in your business.Episode Timestamps00:02: Introduction to money anxiety and the unique financial challenges of therapists in private practice.01:15: [Speaker C] shares her path from corporate accounting to helping small business owners and why empowering others around their numbers matters.05:04: How therapists and other business owners can build confidence by learning the basics of bookkeeping—and why you’re not alone in feeling intimidated.06:55: The most common mistakes therapists make in their bookkeeping, including mixing personal and business expenses, misunderstanding HIPAA compliance, and getting stuck on categories.14:10: Step-by-step strategies for beginners and those dealing with a bookkeeping mess—facing financial realities, building new routines, and moving forward with self-compassion.20:35: Choosing the right QuickBooks version for solo practices and considerations for switching accounting software.25:15: Navigating bookkeeping and taxes when working across states or moving as a military spouse—and how to know when you need CPA support.31:37: Why outsourcing your bookkeeping never means checking out from your numbers—and how to protect yourself from financial mishaps.Top Takeaways on Private Practice Bookkeeping1. Separate Your Personal & Business Finances (Like, Yesterday)Let’s break this down: The most common and consequential mistake therapists make is using the same accounts for both personal and business expenses. Not only does this create confusion and anxiety, but it can also jeopardize your legal protections as an LLC. Whether you’re just starting out or knee-deep in a commingled mess, opening a business account is your first, most impactful step.Relatable story: I started out accepting payments into my personal checking account “just this once.” Before I knew it, reversing that decision was painfully confusing and felt loaded with shame—don’t let it snowball.2. Pick a Simple System (and Actually Use It)Here’s how you can start implementing this TODAY:Step 1: Choose your bookkeeping system—spreadsheet, QuickBooks Online (Simple Start), or even a simple app for now.Step 2: Schedule a recurring “money date” on your calendar, and make it a ritual you don’t dread—coffee, music, a treat.Step 3: If you’re switching systems, try to do so at the start of the year or quarter to make things easier down the line.Pro tip: Done is better than perfect. The IRS isn’t lurking over your shoulder if you miscategorize a printer purchase once or twice. Consistency and documentation matter more.3. Seek Support Before You’re DrowningWe all make mistakes, but let’s save you the headache. Here’s what NOT to do when applying this strategy:Mistake 1: Waiting until things feel “perfect” to start or clean up your system.Mistake 2: Outsourcing your bookkeeping and then completely checking out—if you don’t know how to access your ...
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    37 分